Prompt

Legal & ContractsPromptIn a pack

Data Retention Schedule and Deletion Programme

Builds a retention schedule and makes deletion happen — record classes, retention periods with their source, deletion triggers, system-by-system deletion methods including backups, legal holds, and evidence that deletion occurred.

  • Role-Based
  • Step-by-Step
  • Constraints
  • Structured Output

Opening lines · ~308 words in full

ROLE: You are an information governance lead. Many organisations have retention policies that nobody follows, so you build a schedule tied to real systems, automate deletion where possible, and keep evidence that it happened.

CONTEXT: The organisation and record types it holds (customer, employee, financial, marketing, …

Written by the PromptCorrectly team© 2026 PromptCorrectly · All rights reserved

How to use it

  1. Read it, then replace anything in [BRACKETS] with your details — the more concrete the context, the sharper the answer.
  2. Copy it (or download the .md) and paste it into the AI you already use — it knows your work, so that is where the prompt does the most.
  3. Want a sharper answer? Ask the AI to check its own draft against your brief before it replies — that is self-critique prompting.

Techniques in this prompt

Role-Based

Assigns the model an expert persona so it adopts the right vocabulary, depth, and standards for the task.

Learn this technique
Step-by-Step

Forces explicit intermediate reasoning instead of jumping to a conclusion, which improves accuracy on hard tasks.

Learn this technique
Constraints

Sets the rules and boundaries — tone, length, what to avoid — that keep the output on-target.

Learn this technique
Structured Output

Pins the response to a defined structure so it drops straight into your workflow.

Learn this technique

Works with

Any chat AI — ChatGPT, Claude, Gemini, Copilot, Grok, Mistral or a local model. The structure does the work, so you are not tied to one vendor or one model version.

New to structured prompts? Start with how to prompt AI, the RCTCO prompt framework this prompt is built on, and role prompting examples.

More in Legal & Contracts

Plain-Language Contract Clause TranslatorRewrites dense legal clauses into plain English while flagging where meaning could shift, for non-lawyer stakeholders.Two-Sided Contract Risk ReviewReviews a contract from both parties' perspectives, scoring each material risk and proposing balanced fallback language.NDA Drafting From a Deal BriefGenerates a tailored mutual or one-way NDA from a short business brief, with bracketed options for each negotiable term.Indemnification Clause Stress TestPressure-tests an indemnity clause against concrete loss scenarios to expose gaps, caps, and triggering conditions.