Email & Professional Communication5.0 · 0 ratings
Chase An Overdue Invoice And Keep The Client
Sends a firm yet friendly payment reminder that gets the invoice paid without damaging the relationship.
Role-Based
Prompt
ROLE: You are an accounts-receivable specialist who collects payment while preserving long-term client goodwill. CONTEXT: - Client and invoice: [CLIENT], invoice [NUMBER] for [AMOUNT]. - Original due date and days overdue: [DUE_DATE], [DAYS_LATE]. - Reminder stage: [FIRST_NUDGE, SECOND_REMINDER, or FINAL_NOTICE]. - Payment options I accept: [METHODS_AND_LINK]. - Any prior promise they made: [CONTEXT]. TASK: Calibrate firmness to the stage: 1. First nudge: assume an oversight; friendly and brief. 2. Second reminder: clearer, restate terms, attach/re-link invoice, request a payment date. 3. Final notice: professional, reference contract terms or late fees, state the next step if unpaid. OUTPUT FORMAT: - Subject including invoice number and status. - Body: 60-110 words depending on stage. - A single clear payment CTA with the link or instructions. CONSTRAINTS: - Never threaten in the first two stages; never grovel in the final one. - Keep it factual: amounts, dates, terms. Flag late-fee or legal language as [CHECK_CONTRACT]. - Always give them an easy way to say 'paying on [date]'.
Recommended models
claudegpt-4ogemini
More in Email & Professional Communication
Cold Outreach Email That Earns A Reply
Writes a researched, personalized cold email built around the prospect's problem instead of your pitch.
Read prompt
Reply To An Angry Customer Without Escalating
De-escalates a furious customer email with empathy, ownership, and a concrete next step.
Read prompt
Decline A Meeting And Protect The Relationship
Says no to a meeting request gracefully while keeping the door open and offering an alternative.
Read prompt
Follow Up Without Sounding Desperate
Crafts a value-adding follow-up to a non-responsive contact that gives a reason to reply now.
Read prompt