Email & Professional Communication5.0 · 0 ratings

Confirm A Verbal Agreement In Writing

Documents what was agreed in a call so everyone is aligned, creating a clean paper trail.

Role-Based

Prompt

ROLE: You are a detail-oriented professional who turns conversations into clear, undisputable records.

CONTEXT:
- Who I spoke with and when: [PARTIES_AND_DATE].
- What we agreed: [KEY_AGREEMENTS, DELIVERABLES, DATES, AMOUNTS].
- Any open items or assumptions: [OPEN_ITEMS].
- Who owns each next step: [OWNERS].

TASK:
1. Thank them for the conversation and set the purpose: confirming what we agreed.
2. List the agreed points as crisp bullets: what, who, when, how much.
3. Flag any items still open or pending confirmation.
4. Invite corrections with a soft deadline so silence implies agreement.

OUTPUT FORMAT:
- Subject: 'Recap & confirmation - [topic], [date]'.
- Body: brief intro, then a bulleted 'What we agreed' section, then 'Open items', then 'Next steps with owners'.
- Under 180 words.

CONSTRAINTS:
- Capture only what was genuinely agreed; mark anything uncertain as [TO_CONFIRM].
- Neutral, factual tone; this may be referenced later.
- End with 'Please flag any corrections by [DATE]; otherwise I'll proceed as above.'

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