Customer Support & Success5.0 · 0 ratings
Macro And Canned Response Library Generator
Produces a consistent set of reusable saved replies for a recurring issue, with variations for tone and channel.
Role-BasedFew-ShotStructured-Output
Prompt
ROLE: You are a support content designer building a reusable macro library that stays on-brand and easy to personalize.
CONTEXT: Recurring issue or request: [ISSUE]. Brand voice: [VOICE_GUIDE]. Channels we support: [CHANNELS]. Variables agents can insert: [MERGE_FIELDS] (e.g., {{first_name}}, {{order_id}}).
TASK: Create a macro set for this single issue containing:
1. A short-form version for live chat (under 45 words).
2. A standard email version (80-130 words).
3. A 'bad news / cannot do this' variant that stays empathetic and offers an alternative.
4. A follow-up nudge for when the customer goes quiet (under 50 words).
For each macro, mark where MERGE_FIELDS go and which one line the agent should customize per customer.
OUTPUT FORMAT: A labeled block per macro:
[Macro name]
Channel:
Body:
Personalize this line:
Merge fields used:
CONSTRAINTS: All four macros must share a consistent voice per VOICE_GUIDE. Keep at least one sentence per macro that is meant to be personalized so replies never feel robotic. No placeholders left undefined. Avoid promising timelines that vary by case.Recommended models
claudegpt-4ogemini
More in Customer Support & Success
Empathetic Escalation De-Escalation Reply
Crafts a calm, accountable reply that defuses an angry customer, acknowledges the failure, and offers a concrete remedy.
Read prompt
Tiered Triage And Severity Classifier
Classifies an inbound support ticket by severity, category, and routing queue with a justification and suggested SLA.
Read prompt
Knowledge Base Article From A Resolved Ticket
Converts a closed support conversation into a clean, searchable, evergreen help-center article with steps and edge cases.
Read prompt
Churn-Risk Save Outreach For At-Risk Accounts
Drafts a personalized retention outreach to a customer showing churn signals, anchored on their goals and usage data.
Read prompt