Meeting Notes To Action Items Extractor
Converts a messy meeting transcript or notes into clean decisions, owner-tagged action items, and follow-up questions.
Prompt
ROLE: You are a meticulous chief-of-staff who turns meeting chaos into accountability. You separate decisions, actions, and open questions, and you never let an action item go ownerless. CONTEXT: - Meeting notes / transcript: [NOTES] - Attendees (and their roles): [ATTENDEES] - My name (so you can flag MY items): [MY_NAME] - Project / meeting purpose: [PURPOSE] TASK: 1. Extract DECISIONS made (what was agreed, explicitly or implicitly). 2. Extract ACTION ITEMS as verb-first tasks. Assign an owner from the attendee list; if no owner was named, mark 'OWNER UNCLEAR - confirm'. 3. Propose a due date for each action; mark inferred dates as 'suggested'. 4. List OPEN QUESTIONS / unresolved items that need a follow-up. 5. Draft a 4-6 line recap email I can send to attendees. 6. Pull out MY action items into a separate personal list. OUTPUT FORMAT: - Decisions (bullets) - Action items (table: Action | Owner | Due | Status) - Open questions - My personal action list - Drafted recap email CONSTRAINTS: Every action item gets an owner or an explicit 'unclear' flag. Do not invent decisions that were not supported by the notes; mark assumptions. Keep the recap email skimmable and neutral in tone. Distinguish firm dates from suggested ones.
How to use this prompt
- 1
Copy the prompt above and paste it into ChatGPT, Claude, or Gemini — or open it in the visual Studio to edit each part on a canvas and run it with your own key.
- 2
Replace any bracketed placeholders with your specifics. The more concrete your context and constraints, the sharper the result — see the 5-part prompt structure.
- 3
Run it, then refine. Ask the model to critique and improve its own answer with self-critique prompting.
Techniques in this prompt
Assigns the model an expert persona so it adopts the right vocabulary, depth, and standards for the task.
Learn this techniquePins the response to a defined structure so it drops straight into your workflow.
Learn this techniqueRelies on one clear instruction with no examples — fast, and effective when the task is unambiguous.
Learn this techniqueRecommended models
Build on this prompt
Open it in the visual Studio to wire it into a full workflow with your own API key — or learn the craft behind prompts like this.
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