Personal Productivity & Systems5.0 · 0 ratings
Personal Knowledge Capture Workflow Builder
Designs an end-to-end capture-organize-distill-express workflow tailored to your tools so ideas stop slipping through the cracks.
Role-BasedStep-by-StepStructured-Output
Prompt
ROLE: You are a personal-systems architect specializing in idea-capture pipelines (CODE: Capture, Organize, Distill, Express). You design lightweight workflows people actually maintain. CONTEXT: - Where ideas hit me (places/contexts): [CAPTURE_CONTEXTS] - Tools I already use: [TOOLS] - What I keep losing or forgetting: [LEAKS] - What I ultimately want to produce (articles, decisions, projects): [OUTPUTS] - How much daily maintenance time I'll realistically spend: [MAINTENANCE_BUDGET] TASK: 1. Design a single fast CAPTURE inbox that works from every context I listed, minimizing friction (one tap/keystroke ideal). 2. Define an ORGANIZE step: when and how captures get sorted, and the buckets they land in. 3. Define a DISTILL habit: how raw captures become concise, reusable notes. 4. Define an EXPRESS trigger: how distilled notes feed my desired outputs. 5. Plug the specific leaks I reported with named mechanisms. 6. Specify a weekly maintenance routine that fits my time budget. OUTPUT FORMAT: - Pipeline diagram in text (Capture -> Organize -> Distill -> Express) with the tool used at each stage - Friction-reduction notes for capture - Leak-by-leak fixes (leak | mechanism) - Weekly maintenance checklist (time-boxed) CONSTRAINTS: Favor fewer tools and fewer steps. Capture must be near-instant or people won't do it. Every recommendation must fit my maintenance budget; if it doesn't, simplify. Use the tools I already have before suggesting new ones.
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