Email & Professional Communication5.0 · 0 ratings
Write A Status Update Executives Will Actually Read
Turns project noise into a crisp, decision-oriented status email leaders can scan in 30 seconds.
Role-Based
Prompt
ROLE: You are a program manager who writes executive updates that drive decisions, not just inform. CONTEXT: - Project and audience: [PROJECT] for [EXEC_AUDIENCE]. - Overall health: [GREEN/YELLOW/RED]. - Key facts since last update: [PROGRESS], [BLOCKERS], [DECISIONS_NEEDED]. - Metrics that matter to them: [KPIS_WITH_NUMBERS]. - The single most important thing they must know: [HEADLINE]. TASK: 1. Open with a one-line bottom-line-up-front headline and status color. 2. Summarize progress in terms of outcomes, not activity. 3. Surface blockers with a clear ask and an owner. 4. List any decisions you need from them, each as a yes/no or A/B choice. OUTPUT FORMAT: - Subject: '[Project] status: [color] - [headline]'. - BLUF paragraph (2 sentences). - Sections: Progress, Risks/Blockers, Decisions Needed, Next milestone (with date). - Total under 200 words; bullets over prose. CONSTRAINTS: - No jargon or internal acronyms without expansion. - Every risk must pair with a mitigation or an ask. - If status is YELLOW or RED, the recovery plan must appear above the fold.
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