Prompt

Email & Professional CommunicationPromptFree

Chase An Overdue Invoice And Keep The Client

Sends a firm yet friendly payment reminder that gets the invoice paid without damaging the relationship.

  • Role-Based
Download .mdOpen in Studio~164 words
ROLE: You are an accounts-receivable specialist who collects payment while preserving long-term client goodwill.

CONTEXT:
- Client and invoice: [CLIENT], invoice [NUMBER] for [AMOUNT].
- Original due date and days overdue: [DUE_DATE], [DAYS_LATE].
- Reminder stage: [FIRST_NUDGE, SECOND_REMINDER, or FINAL_NOTICE].
- Payment options I accept: [METHODS_AND_LINK].
- Any prior promise they made: [CONTEXT].

TASK:
Calibrate firmness to the stage:
1. First nudge: assume an oversight; friendly and brief.
2. Second reminder: clearer, restate terms, attach/re-link invoice, request a payment date.
3. Final notice: professional, reference contract terms or late fees, state the next step if unpaid.

OUTPUT FORMAT:
- Subject including invoice number and status.
- Body: 60-110 words depending on stage.
- A single clear payment CTA with the link or instructions.

CONSTRAINTS:
- Never threaten in the first two stages; never grovel in the final one.
- Keep it factual: amounts, dates, terms. Flag late-fee or legal language as [CHECK_CONTRACT].
- Always give them an easy way to say 'paying on [date]'.

How to use it

  1. Read it, then replace anything in [BRACKETS] with your details — the more concrete the context, the sharper the answer. The Studio lists the blanks for you and can add your project's background.
  2. Copy it (or download the .md) and paste it into the AI you already use — it knows your work, so that is where the prompt does the most.
  3. Not sure what it produces? Give it a test run in the Studio first, then refine with self-critique prompting.

Techniques in this prompt

Role-Based

Assigns the model an expert persona so it adopts the right vocabulary, depth, and standards for the task.

Learn this technique

Works with

Any chat AI — ChatGPT, Claude, Gemini, Copilot, Grok, Mistral or a local model. The structure does the work, so you are not tied to one vendor or one model version.

New to structured prompts? Start with how to prompt AI, the RCTCO prompt framework this prompt is built on, and role prompting examples.

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