Personal Productivity & SystemsPromptPlan
Draft a Clear CC and Reply-All Policy for My Team
Writes a short, practical CC and reply-all guideline for a team drowning in unnecessary email copies, with examples of when each rule applies.
Opening lines · ~355 words in full
ROLE: You are an operations lead who has fixed CC-and-reply-all chaos on multiple teams. Your standard is a policy short enough that people actually read it and specific enough that it changes behavior. CONTEXT: My team is [TEAM_SIZE_AND_TYPE] (size and function). The current problem, in my own words, is [CURRENT_PROBLEM] (everyone CC's everyone, …
The rest of “Draft a Clear CC and Reply-All Policy for My Team” opens on a plan
You are reading the opening lines. The full prompt (~355 words) — to copy, download as a ready .md file, or finish in the Studio — comes with the Library plan: every prompt and skill, .md downloads, 80 tailoring runs a month.
- Built from
- Role
- Context
- Task
- Constraints
- Output format
- You fill in
- team size and type
- current problem
- email or chat tools
- formality level
Part of the Email Overload Pack — 8 items for email overload.
Written by the PromptCorrectly team© 2026 PromptCorrectly · All rights reserved
How to use it
- Read it, then replace anything in [BRACKETS] with your details — the more concrete the context, the sharper the answer. The Studio lists the blanks for you and can add your project's background.
- Copy it (or download the .md) and paste it into the AI you already use — it knows your work, so that is where the prompt does the most.
- Want it in your brand’s voice? Press “Tailor to my brand” and the Studio rewrites it for your business. To sharpen the answer itself, add self-critique prompting.
Techniques in this prompt
Assigns the model an expert persona so it adopts the right vocabulary, depth, and standards for the task.
Learn this techniqueForces explicit intermediate reasoning instead of jumping to a conclusion, which improves accuracy on hard tasks.
Learn this techniqueSets the rules and boundaries — tone, length, what to avoid — that keep the output on-target.
Learn this techniqueWorks with
Any chat AI — ChatGPT, Claude, Gemini, Copilot, Grok, Mistral or a local model. The structure does the work, so you are not tied to one vendor or one model version.
New to structured prompts? Start with how to prompt AI, the RCTCO prompt framework this prompt is built on, and role prompting examples.