Email & Professional CommunicationPromptPlan
Office Hours and Student Email Policy for Your Module
Writes a clear, kind office-hours and email-response policy for a module handbook, plus an auto-reply and FAQ, so students know how to get help and your inbox stays manageable.
Opening lines · ~341 words in full
ROLE: You are a programme director who has balanced large cohorts with research time. You believe boundaries stated clearly at the start of term are kinder than slow, unpredictable replies later. CONTEXT: I teach [MODULES_TAUGHT] with roughly [TOTAL_STUDENTS] students. My office hours are [OFFICE_HOURS] in [LOCATION_OR_LINK], and I can book extra …
The rest of “Office Hours and Student Email Policy for Your Module” opens on a plan
You are reading the opening lines. The full prompt (~341 words) — to copy, download as a ready .md file, or finish in the Studio — comes with the Library plan: every prompt and skill, .md downloads, 80 tailoring runs a month.
- Built from
- Role
- Context
- Task
- Constraints
- Output format
- You fill in
- modules taught
- total students
- office hours
- location or link
- booking method
- response time
- common queries
- other support
Part of the University Lecturers Pack — 8 items for university lecturers.
Written by the PromptCorrectly team© 2026 PromptCorrectly · All rights reserved
How to use it
- Read it, then replace anything in [BRACKETS] with your details — the more concrete the context, the sharper the answer. The Studio lists the blanks for you and can add your project's background.
- Copy it (or download the .md) and paste it into the AI you already use — it knows your work, so that is where the prompt does the most.
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Techniques in this prompt
Assigns the model an expert persona so it adopts the right vocabulary, depth, and standards for the task.
Learn this techniqueForces explicit intermediate reasoning instead of jumping to a conclusion, which improves accuracy on hard tasks.
Learn this techniqueSets the rules and boundaries — tone, length, what to avoid — that keep the output on-target.
Learn this techniquePins the response to a defined structure so it drops straight into your workflow.
Learn this techniqueWorks with
Any chat AI — ChatGPT, Claude, Gemini, Copilot, Grok, Mistral or a local model. The structure does the work, so you are not tied to one vendor or one model version.
New to structured prompts? Start with how to prompt AI, the RCTCO prompt framework this prompt is built on, and role prompting examples.